Declaration of consent
 

Aalborg University (AAU) is the data controller in connection with our research. 

We kindly ask for your consent to process your personal data as part of our research activity. The purpose of the processing is to understand how occupants perceive comfort and how this perception, together with their actions, influences their energy use. It is always voluntary if you want to give your consent.

By signing this declaration, you give your consent to us to: 

• Collect and process the following personal data about you: name, gender, age, address, email address – collected via a questionnaire and temperature, humidity and CO2, state of doors and windows, heat energy use, water use, electricity use, presence of/in your apartment measured via sensors. 
• Publish the following personal data when we publish our results: All data collected via sensors as well as gender and age. The data will be published pseudonymized at academic conferences or in scientific journals. 
• Reuse the personal data in our research within CEBE and INBLANC for a period of ten years after your consent was given. 

Your data will be stored securely, and we will process your personal data solely for the above-described purpose. We will process your personal data for as long as it is necessary for us to fulfil the above-mentioned purposes, or until you withdraw your consent.

You always have the right to withdraw your consent. If you wish to withdraw your consent, you can contact us at msch@build.aau.dk or build@build.aau.dk. Please be aware that a consent cannot be withdrawn retroactively.

AAU is the data controller for the processing of personal data in our research. The General Data Protection Regulation entitles you to receive a series of information about the data processing. Please find it below. 

Best regards,
Markus Schaffer
Tenure-track assistant professor
msch@build.aau.dk
Aalborg University, DK-9220 Aalborg, CVR no. 2910238

Infromation appendices

How we process your data

We are the data controller

Aalborg University
Fredrik Bajers Vej 7K
DK-9220 Aalborg
CVR no. 2910238

The purpose of processing your data

The purpose of the processing is to understand how occupants perceive comfort and how this perception, together with their actions, influences their energy use.

Publish the following personal data when we publish our results: All data collected via sensors as well as gender and age. The data will be published pseudonymized at academic conferences or in scientific journals. 

We process the following personal data:

☒ General personal data (see Article 6(1) (a))
(E.g. name, address, email, age, self-published data etc.)

☐ Sensitive personal data (see Article 9(2) (a))
(E.g. health data, racial origin, political opinions etc.)

Collect and process the following personal data about you: name, gender, age, address, email address – collected via a questionnaire and temperature, humidity and CO2, state of doors and windows, heat energy use, water use, electricity use, presence of/in your apartment measured via sensors. 

How we store your data

We store your personal data securely and confidentially in accordance with applicable information security regulations. 

In general, we use suppliers of IT systems such as Microsoft for the processing and storage of personal data at AAU. We have entered into data processing agreements with the suppliers. This means, among other things, that the suppliers are subject to direct instructions from AAU on how to process personal data, confidentiality and compliance with the data protection rules.  

We store your personal data for as long as necessary to fulfil the purpose for which we are obtaining your consent and in accordance with the applicable legislation. We then delete, anonymise or archive (in accordance with the Danish Archives Act) your personal data. 

Archiving your personal data under the Danish Archives Act means that AAU, as a public authority, may in some cases be obliged to file and/or submit the information to the Danish National Archives. When the information is submitted to the Danish National Archives, it is covered by the rules of the Danish Archives Act, which requires, among other things, permission from the Danish Data Protection Agency for the disclosure of personal data.

Disclosure to Third Parties inside the EU

We do not disclose your personal information to third parties within the EU.

Disclosure to third parties outside the EU

We do not disclose your personal data to third parties outside the EU.

Your rights

When we process your personal data, you have several rights under the General Data Protection Regulation. For example, you have a right to erasure and a right to data portability. 

In certain cases, you have a right of access, a right to rectification, a right to restriction of processing and a right to object to our processing of the personal data in question.

Be aware that you cannot withdraw your consent with retroactive effect.

You can read more about your rights in our privacy policy, which you will find here: https://www.aau.dk/om-cookies/. 

AAU’s Data Protection Officer

If you have general questions about your rights, you can contact our Data Protection Officer Niels Vase at dpo@aau.dk

Do you want to complain?

We must and will always comply with the rules. If you believe that we do not meet our responsibility or that we do not process your data according to the rules, please contact us at msch@build.aau.dk  or build@build.aau.dk  as we want to do our utmost to accommodate your complaint. 

If we cannot find a solution, you can file a complaint to the Danish Data Protection Agency at dt@datatilsynet.dk.